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How do you transfer/organize pictures?
How do you all transfer/organize your pictures? What methods or software do you use?.

I currently take my pictures and transfer them from my camera to my computer using a USB reader..

I then put them in a folder describing the subject. I then open Adobe Bridge and Batch Rename the pictures with something relating to the topic i.e. Holiday Party 001.jpg, I then create a folder inside call Edited. All my edited pictures go into the Edited folder with the same name as the original pictures. All my picture folders are stored in My Pictures..

I dont know if my method is good, but looking for better ideas. I was thinking that maybe I need to start tagging and staring pictures for better organization...

Comments (17)

I use Iview media pro to sort organize my photos, I could go on and on about it so it's probably better to check it out for yourself.

Http://www.iview-multimedia.com/index2.php.

Http://forum.iview-multimedia.com/.

Its $200, I shoot sports and average 3000 images a week so it was worth it for me, but if you dont want to spend that much (and dont shoot a ton) I am sure there is another similar program that will work..

This type of software is called digital asset management (DAM) do some searches to get a feel for the option you need and go from there..

RegardsRay.

Jnetty99 wrote:.

How do you all transfer/organize your pictures? What methods orsoftware do you use?.

I currently take my pictures and transfer them from my camera to mycomputer using a USB reader.I then put them in a folder describing the subject. I then open AdobeBridge and Batch Rename the pictures with something relating to thetopic i.e. Holiday Party 001.jpg, I then create a folder inside callEdited. All my edited pictures go into the Edited folder with thesame name as the original pictures. All my picture folders are storedin My Pictures..

I dont know if my method is good, but looking for better ideas. Iwas thinking that maybe I need to start tagging and staring picturesfor better organization..

Http://www.pbase.com/ray645..

Comment #1

I recommend that you read Peter Krogh's book "The DAM Book: Digital Asset Management for Photographers"..

Krogh's book spends about half of it's pages discussing Krogh's specific tool choices and workflow, which isn't very helpful if you're using other tools or have made different choices. The book also predates Lightroom, so there is no discussion of that tool nor of Apple's Aperture..

But the other half of the book, where he discusses the various challenges and the advantages and disadvantages of the various solutions, makes the book well worthwhile...

Comment #2

You didn't say, but I hope you are using some kind of back-up for your photos........( external drives, cds, dvds....) to avoid loosing all your files in case of a computer crash..

I used to use a card reader, but with my present computer I just use the built-in computer inserts to download. I immediately send the files to a couple of external hard drives ( later, I copy to a cd , tho I should use dvds, now ) and one file I keep on my desktop. ( temporarily, ...to edit and delete some.... ).

Re: Organization, I organize mainly by "calendar year"..... A MAIN or MAJOR file ( e,g..

"2007" ...with sub files inside .... labeled with event ( concert, birthday, beach party, etc....with month listed ....). Also, ....files labeled "edited."I do have a few cross-reference MAIN or MAJOR files, too.... for example:.

Christmas.....Travel...... Weddings... ( photos in both calendar files and those MAJOR event files )..

I've only been using digital since 2002, and so far, this system is working pretty well , for me ..

One day, when I have all the time in the world,..:-)......I plan to convert all my old film photos to digital ......That MAJOR FILE will read: FILM to DIGITAL ,.

With sub files listed by calendar year or maybe just decades ( 70s, 80s, 90s etc).

I hope you find some of this helpful.... I can remember the days when a camera was brought out only for major life events...Weddings, Christmas, Baby Birth etc.... Now, without the expense of film , people are snapping away at everything in sight, day and night..... It's easy to get overwhelmed by it all..

Good luckbruce..

Comment #3

I've used Picassa, and PS's Bridge but my favourite is ACDSee, and now their latest offering Pro2. it;s cheap and great fun to use. iPhoto is ok on a Mac but has it's disadvantages. Lightroom is overkill for just managing.Jules.

Jules.

Why can't you blow bubbles with chewing gum?..

Comment #4

Thanks for the information about DAM. I will look into it...

Comment #5

Yeah I back up my pictures to to a secondary drive on the computer. Soon I want to try adding a Windows Home Server or some time of server to back up everything to a centralized location..

At the moment I haven't done any kind of DVD backup and keep that at another location...

Comment #6

I tried ACDsee a long time ago. I was just playing with the new Adobe Photoshop Elements 6. I really would love to stick to Photoshop for editing. But I can't get used to Elements organizer. It shows you every picture according to the date that it was taken. I rather see them organized by date but within their own folders..

On the other hand I like elements quick fix features. I'm no professional photographer, most of my pictures just require a little touch up or crop. If more is needed then I do full editing (still not very good that)...

Comment #7

I dont think iview would show you them by folders either, but you open the monster iview catalog and just click on what event you want to see, I download them as folders but once I am in iView it's all just a click to find what I need.

Event nameDatekeywordslocationpeople.

Its great even when I open one in PS crop it say 16x20 for printing, I then save it to my print folder this folder has it's own iView catalog that automaticly updates with the new image and data event name, keywords, location....all teh stuff I tagged to the file in the first catalog (same for web shots, even though I mage have 3 or 4 versions of an image I only need to tag the info once).

I forgot to mention one of iViews greatest features, it s fast fast fast, my computer get passed down as they get older.

I have a great computer at the studio, a good one (next oldest) at home, and the last place they go it to the race track (4-5 year old $300 ebay Imac's) and iview runs plenty fast, it must be a real simple program, it is not hardware dependent at all.

I do not want to go into to much detail, my iView skills are weak, use the forums on there site for much better help and try the trial version (I think they have a non pro version if you dont need all the options).

RegardsRay.

Jnetty99 wrote:.

I tried ACDsee a long time ago. I was just playing with the new AdobePhotoshop Elements 6. I really would love to stick to Photoshop forediting. But I can't get used to Elements organizer. It shows youevery picture according to the date that it was taken. I rather seethem organized by date but within their own folders..

On the other hand I like elements quick fix features. I'm noprofessional photographer, most of my pictures just require a littletouch up or crop. If more is needed then I do full editing (still notvery good that)..

Http://www.pbase.com/ray645..

Comment #8

Jnetty99 wrote:.

How do you all transfer/organize your pictures? What methods orsoftware do you use?.

OK, I am a hobbyist, not a pro. Pros may have different needs, my system is relatively simple..

1. Naming convention for picture files:YYYYMMDD-nnn- That is: Date + camera sequence number.

That way all pictures are sorted in date order when viewed in Windows Explorer. A simple and useful method.I use Bulk Rename Utility (Google it, it's free) to do the renaming..

2. Naming convention for folders:- one folder for each year within My Pictures.

- maybe more than one - e.g. "2007-01" etc if you take a lot of pictures; once you get above about 5,000 or so images in a folder it gets interesting..

All of the above is a basic method of making sure that the images are readily manageable in Windows Explorer. But of course you need more than that, so I use Photoshop Elements as my catalogue. Photos are tagged by subject etc in that catalogue..

Now, some comments on your method:.

I currently take my pictures and transfer them from my camera to mycomputer using a USB reader..

Yep. And copy, NOT move, by the way..

I then put them in a folder describing the subject. I then open AdobeBridge and Batch Rename the pictures with something relating to thetopic i.e. Holiday Party 001.jpg,.

No. That is too complex and limiting. Trying to name or file photos by subject is fraught with potential problems and limitations. It works for pros, because they like to / need to file photos by client, job etc. For the rest of us, it's more about date and subject. And you don't try to put the subject in the filename..

What if you've got a photo of Aunt Edna at your brother's birthday party, which was held in New York... etc. What is the "subject"?.

Keep your naming and folders simple - by date. That is the one thing you KNOW about the photo..

Then use a catalogue (such as Elements) to lay over the top of that, with all the subject / tag information you need..

In the above example, you can use Elements to tag the photo with (for example)- Subject = Aunt Edna (and maybe others)- Event = Your brother's birthday- Place = New York.

And then you can pick up any photos of Aunt Edna, or any photos of NY, or whatever, at any time, with a click of the mouse..

This is a basic principle of records management - file the document with a unique and probably arbitrary identifier, then lay a system over the top to link these documents by subject..

Filing by subject sounds good to start with. But once you've got thousands of photos, taken of a variety of subjects, places, events and people, over a number of years, you'll find (I believe) that subject-based filing is pretty useless - unless you're using catalogue software like Photoshop, in which case you might as well drop the subject from the filename altogether and just use date....

I then create a folder inside callEdited. All my edited pictures go into the Edited folder with thesame name as the original pictures. All my picture folders are storedin My Pictures..

I wouldn't (don't) bother with that. What purpose does it serve?.

Once again, it helps to be using catalogue software integrated with your editor (like Photoshop)..

When I edit a photo, I name the new version something like.

(original name)-a etc - or some other suffix. And save it in the same folder as the original. Then all the versions of the photo are stored together, and appear together when you're using Windows Explorer. And Photoshop manages multiple versions of the same image..

Plus, the more photos you take and the more you edit, the more likely it is you will have multiple versions (edits) of the same image. I have 4 or 5 versions of some photos - experiments, downsized versions etc..

What do you do then? Your filing method restricts you to one edited copy, and one only, in the "Edited" folder..

Once again, as for the subject thing, you're doing something that seems intuitive when you start out, but may collapse under the strain as you take more photos and edit them more..

I hope you'll be able to take something from the above..

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Comment #9

I use the Photoshop Elements organiser..

I use the photo downloader to save the photos off the camera into a folder that is created depending upon the date the photo was taken (I take less than 100 pictures a week currently). Then I add the photos to groups depending upon certain criteria (family, pets, scenery, sunsets, abstract) and so on..

This works well for the amount of images I take , I usually delete quite a lot (around 80 to 90%) after downloading so whatever is left is worth keeping to me..

I like my photos to also remind me of the time that I took them so that is why I prefer them to stay within their own date created folder, and then use the organiser to view them as I want. You can then click on a group icon in the organiser and it will only show the photos within that group. Photos can also belong to many groups..

I think that covers it!..

Comment #10

Wow, thanks for taking the time to write all of this and commenting on my methods..

I should start placing the pictures in individual year folders. Right now they are all in the My Pictures folder..

I also know that I should move away from having an edited folder with the same name of the pictures. The multiple pictures with the same name has come up before..

One thing that I would like to achieve is showing off the pictures to friends and family in my living room. I'm going to use Windows Media Center either with a computer or through an Xbox 360 as an extender. But I would like to only show the edited pictures. If I have multiple version of a picture i.e. dog1.jpg, dog1_edit.jpg I will see both copies when showing them to people..

I was playing with Photoshop Elements and I notice that when you edit a picture, it automatically makes a second copy. I also started playing with Picasa and what it does it hides the original picture and only keeps the edited one..

Ill have to see which method works best for me...

Comment #11

Jnetty99 wrote:.

Wow, thanks for taking the time to write all of this and commentingon my methods..

No worries. When I'm not taking photos I'm a bit of an organiser, my wife is worried that she'll get scanned and filed one day .

... If I have multipleversion of a picture i.e. dog1.jpg, dog1_edit.jpg I will see bothcopies when showing them to people..

I have similar issues. For me, the approach is that I maintain my year-based files and folders as the overall database, and use Photoshop Elements (PSE) to select and extract photos for slide shows by various means, depending on requirements - for example:.

- Select the photos in PSE and create a slide show; run it off the PC or burn a DVD..

- Select the photos in PSE and use PSE "Export" facility to export the selected photos to another folder (or burn to disk). Then run the slide show via your Media Centre or whatever on that exported set, not from the original folder- Select the photos in PSE and use PSE to run the slide show..

Now to some people that might sound like extra effort but it beats the pants off trying to use Windows file management to meet all your needs..

Note that where you have multiple versions (edits) of a file, PSE will simply pick the top / latest version when you select the images for your show, so you don't have to worry about the multiple versions (but see below)..

Bottom line, (and the ongoing theme here!) - once you've got thousands of photos you need to have an organiser like Photoshop. And once you've got that organiser, you are freed up from the limitations of your folder/filing system..

I was playing with Photoshop Elements and I notice that when you edita picture, it automatically makes a second copy. I also startedplaying with Picasa and what it does it hides the original pictureand only keeps the edited one..

I don't know Picasa but from the way you describe it there's actually not much difference..

When you edit an image in PSE, by default it creates a second copy and by default you save that copy in a version set with the original / previous version. (NB It doesn't matter that the versions may be in different formats such as raw/TIFF/JPG/PSD or whatever - they're all treated as versions of the same image)..

So in the PSE organiser display, you only see the top image in that version set. And it is only the top image that is selected and exported / burned or whatever when you prepare a slide show or similar collection of images..

Which is pretty much the same as Picasa "hiding" the original, I think..

In PSE you can "unhide" the original or see all versions of the image, if you wish. Which is important, when you have multiple different formats or multiple crops / orientations etc of the same image. It is not always true that the "latest" image is the one you want to use for a specific purpose..

One way around this - and I would use it with restraint, because it starts to break down the versioning facility that PSE offers - is - when you edit a photo for a specific purpose, and save it, you uncheck the "save in version set with original" box to keep it as a separate image. Also you can uncheck the "include in Organiser" box if the image is a one off for some purpose, possibly being filed in a different place (from your standard My Pictures folders) and you don't want or need it to be in the organiser display. But as I said, use with caution. When in doubt, keep all your images in version sets and in the organiser, you're ess likely to lose them that way..

Now, one final thing on that - once you start creating multiple versions for different purposes, PSE version sets can get in the way of exporting the "right" image for a purpose. For example:.

I have a full-resolution (10MP out of the D80) original. I edit it to produce a downsized version - say, 1200x800 - for an email or some such purpose. By default this downsized image becomes the top image in the version set. When I later come along to produce a slide show (say), and select that image, the one that gets selected is the low-res version because it's the top of the version set. This may be a bad thing  so you have to keep an eye on that. You can, in PSE, change the "top" image in a version set and I quite often find myself having to do that - to reselect the original or higher res version as the "top" image..

Another way to avoid that is to.

A) Only produce downsized versions when absolutely necessary; for example my print lab has no problem with printing a 6x4 from a full-res 10MP image, I don't HAVE to downsize it (assuming file size is not a major issue).

B) When you produce a downsized version for a specific purpose, don't keep it in the organiser, save it out of the organiser and in a separate folder for the purpose. So what if you lose track of the image later, it's just a downsized version of an image you still have, big deal..

Or if you produce a lot of downsized versions, for the web or whatever, you may adopt a different set of processes that suit..

Ill have to see which method works best for me..

Yes indeed. There's no single best way to do this stuff..

The main thing is - don't settle on a process based on your initial volumes when you first start out. Try to think ahead and "what if" on the future. I've been organising my digital images for about 2 years now - first with thousands of scanned negatives from the past, and then with my DSLR. I've re-thought and refined the process a number of times based on experience. I hope I can help you short cut some of that with the ideas I've thrown into the mix..

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Comment #12

Jnetty99 wrote:.

Yeah I back up my pictures to to a secondary drive on the computer.Soon I want to try adding a Windows Home Server or some time ofserver to back up everything to a centralized location..

At the moment I haven't done any kind of DVD backup and keep that atanother location..

I pretty much do the same as you...But I use "Studioline PhotoBasic 3" (free version) to catolog the DVD's I make of all the files...Original and all sub folders I may have when I am done. Website http://www.studioline.biz/EN/.

Peter .

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Enjoy your photography images, even if your wife doesn't ! ;-(http://laurence-photography.com/http://www.pbase.com/peterarbib/Cameras in profile...

Comment #13

Great thread..

How does everyone handle the situation where two cameras are used and they use similar naming. When one downloads into the same folder, each filename has to be changed individually. I guess I am asking if there is an auto-rename facility somewhere....Thanks,Leigh..

Comment #14

Leigh2982 wrote:.

Great thread.How does everyone handle the situation where two cameras are used andthey use similar naming. When one downloads into the same folder,each filename has to be changed individually. I guess I am asking ifthere is an auto-rename facility somewhere....Thanks,Leigh.

Leigh.

Picking up on my earlier response to your Panorama question ....

A solution that may work - as long as you also keep the cards separate, so each is used in either one camera or the other - is to leapfrog the numbering ahead in one of the cameras, by renaming the last image file on one of the cards (from img_0111.jpg to img_6111.jpg for instance) and then taking another picture on the card. Frankly though, this always gets mucked up eventually!.

Maybe it's back to Zoombrowser again. Check out the options available in the Camera Window section during the download procedure - I can't remember what's there but (with some intervention before each download) you should be able to keep the files from overwriting each other or using the same names..

The other alternative - the one I use most times now - is to do the transfer using Windows Explorer, with separate downloads into different folders first, and then renaming the files (when and if necessary) in one or both folders, before combining them..

Annoying isn't it!.

I had the problem when swapping cards between cameras which eventually brought all their numbering sequences into line with the one I'dd used most at the time - but initially couldn't figure out why I was getting similarly-named pictures like 255_4562.jpg and 255_4562_1.jpg that were completely different! I stupidly overwrote or deleted several before I caught on!.

Hey ho,Peter.

Peter - on the green island of Ischiahttp://www.pbase.com/isolaverde..

Comment #15

As I stated to you in my other thread, thank you!!!Leigh..

Comment #16

I had an unfortunate experience last week. My G9 was romping along somewhere around the 5000 frame count. The frame counter for my A95 had rolled over and was also at the same frame count. I downloaded from the G9 but when I went to download from the A95, I could not get the canon download software to open. I was finally forced a download from Microsoft camera software. It appears that I overwrote the G9 files. If I ever have two cameras in operation I will be sure that the frame counts are in different ranges...

Comment #17

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This question was taken from a support group/message board and re-posted here so others can learn from it.

 

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